A Secure and Scalable Academic Project Management System Using Spring Boot

The increasing complexity and scale of academic engineering projects have highlighted the limitations of traditional manual project monitoring approaches. Issues such as inefficient communication, delayed evaluations, inconsistent documentation, and limited transparency often hinder effective project supervision and negatively impact project outcomes. To address these challenges, this paper presents ProManageXa secure, scalable, and role-based Academic Project Management System developed using Spring Boot, Thymeleaf, and MySQL.The proposed system digitizes the complete academic project lifecycle by providing functionalities such as structured project registration, automated guide allocation, milestone-based progress tracking, version-controlled document management, and real-time communication between students and faculty. The integration of Spring Security enables robust role-based access control (RBAC), ensuring data confidentiality and secure access management. Additionally, a scheduler-driven notification mechanism supports timely submissions and improves accountability through automated reminders and deadline monitoring.The system was experimentally deployed in an academic environment, where it demonstrated notable improvements in coordination efficiency, submission compliance, transparency, and reduction of faculty administrative workload. By streamlining project supervision and enhancing collaboration, ProManageX provides a reliable digital framework for modern academic institutions. Future enhancements include the integration of AI-assisted performance analytics and predictive deadline management to further improve decision-making and project monitoring capabilities.processes. Future enhancements include AI-assisted performance analytics and predictive deadline management.